Festival Management Software Built for Live Music
One festival. Dozens of acts. A dozen rooms. Roadi holds artists, venues, sponsors, partners, volunteers, budget, and settlement in one system, from the first submission to the final payout.
Your festival runs on 40 spreadsheets and one person's memory.
The lineup lives in six places.
Submissions in a form tool, a ranked list in a spreadsheet, offers in email, the schedule in a shared doc. Every version is slightly different, and the one on the wall festival week is the only one anybody trusts.
Venues go quiet and you find out late.
You sent the ask in March. It is May and three rooms never answered. Nothing surfaced that gap, because nothing was watching for it.
The budget is a guess until it is a surprise.
Guarantees live in the booking thread. Sponsor commitments live in another. The budget file is stale the day after you build it, so the real number shows up at settlement.
A festival is three jobs, not one.
Roadi's command center changes as your festival does. The dashboard you need in November is not the one you need at 11:00 PM on night three.
- Screening queue and act pipeline
- Venue asks, holds, and confirmations
- Sponsor and partner pipelines
- Day-by-day schedule with conflict flags
- Advancing status per venue
- What needs attention, right now
- Settlements by night, not by pile
- Budget actuals against plan
- This year filed as next year's history
Same data, three views. Nothing gets re-entered when the phase changes.
Everything a festival producer actually does.
Artist Screening & Booking Pipeline
Submissions arrive through public intake forms and land in a screening queue with expected draw, estimated fee, market level, and genre tags. Score them with your committee, then move an act from prospect to confirmed without leaving the pipeline.
Multi-Venue Stage Schedule
Drag acts onto a grid of rooms and days. Conflicts surface as you build, and every confirmed artist who is not placed yet stays visible until they are.
Venue Roster & Confirmation Pipeline
Track every room from first ask to confirmed, with contacts, capacity, technical notes, and last year's notes attached. Venues that never answered get flagged instead of forgotten.
Festival Budget & Variance
Budgeted against actual against variance, by category. Talent and sponsorship derive live from your booking and sponsor pipelines, so the two biggest lines are never stale.
Sponsorship Pipeline
A public inquiry form, a screening step, and a stage-by-stage pipeline through to committed dollars. Committed sponsorship flows straight into the budget.
Cultural Partners & Volunteers
Community partners get their own pipeline and roster. Volunteers sign up through their own form and land on a roster you can actually staff from.
Advancing Across Every Room
Per-venue advance blocks, contacts, and technical details in one queue, so you can see which rooms are advanced and which are still open at a glance.
Settlements by Night
Festival week settlement is scoped to tonight, not to the whole roster. Box office status, outstanding settlements, and what still has to close before you sleep.
Ticketing & Sales Pace
If your ticketing platform has an open API, Roadi integrates with it and pulls sales in automatically. Any other box office comes in by report import. Both land in pace tracking, budget actuals, and settlement.
Year-Over-Year History
Prior lineups, venue notes, sponsor history, and past draw stay searchable. Next year's planning starts from what happened, not from a blank sheet.
How the lineup actually gets picked.
Two groups have a say in a festival lineup: the people who curate it and the rooms that host it. Roadi gives each of them a real way in, and neither one needs a Roadi account.
Your curation committee
Scoring and ranking
- ·Invite up to five reviewers by email. Each one gets their own link, with nothing to install and no account to create.
- ·They score every act in the review pool from 1 to 5, leave notes, and flag which of your rooms they think the act fits.
- ·Reviewers only ever see their own scores. Nobody anchors on what the last person said.
- ·Scores stay hidden until enough members have reviewed, so one strong opinion cannot set the average.
- ·Committee members can put an act forward too. Suggestions arrive with a reason and a best-fit room, ready to move into screening.
Your venues
Band Picks
- ·Build a list of acts for one specific room, then send that room's booker a link.
- ·They mark each act Yes, Maybe, or No from their phone. No login, no app, no training.
- ·The page carries your festival's name and logo, not ours.
- ·Guarantees and deal terms never appear on it. They are picking an act, not reading your budget.
- ·Picks come back into Roadi ready to become an offer or drop onto the schedule, and rooms that never answered get flagged instead of forgotten.
70%
Committee average
30%
Your score
One ranked lineup
Sorted by weighted score, committee score, your score, or how much of the pool is still unreviewed. The split is yours to set.
Festival ticketing integrations that pull your sales data in.
If your ticketing platform has an open API, we will integrate with it and pull your sales in automatically. Every number that depends on ticket counts, pace, budget actuals, and settlement, then runs on live data instead of a figure someone typed in last Tuesday.
Connected to your box office
Once your platform is connected, link an event to a ticketed show and Roadi pulls sold, capacity, and gross straight from the box office. A daily sync keeps the counts and the sales curve current, with a breakdown by ticket type and a sales-by-day chart per show.
Pace, not just totals
A raw number tells you nothing in week two. Roadi projects where a show lands using its own sales curve and grades it ahead, on track, or behind, so a lagging night surfaces while you can still promote it.
Bring in any other box office
Not every box office exposes an API, and a multi-venue festival rarely sells on one system. Paste or upload any venue's report and map its columns to gross, fees, taxes, tickets sold, and comps once. Roadi remembers the mapping per ticketing system and reuses it across shows and years, so every room's numbers land in the same place.
One dashboard across every room.
Total tickets, total gross, and overall sell-through for the whole festival, with a ranked table so the shows that are lagging sit at the top instead of buried on page three. However each room sells its tickets, the numbers arrive in one place.
From open submissions to final settlement.
Take submissions and screen.
Open your intake forms. Artists, venues, sponsors, partners, and volunteers each route to their own queue. Screen acts on draw and fee, with your committee weighing in.
Confirm rooms and build the schedule.
Work venues from ask to confirmed, then place confirmed acts onto the grid. Conflicts and unplaced artists stay in front of you until they are resolved.
Run the week and close the books.
Advance every room, settle night by night, and reconcile actuals against budget. When it is over, the whole year files itself into your history.
Built for many rooms.
Most festival tools assume one site and one gate. Roadi assumes a dozen independent venues, each with its own contacts, advance, budget, and settlement.
The right people see the right things.
Committee members, venue staff, and volunteers each get their own scoped view. Bartenders and sound techs get a read-only link with no login at all.
The artists see the same numbers.
Roadi is one platform for the whole room. When an act settles with your festival, they are looking at the screen you are looking at.
Festival management software questions
What producers ask before they move a festival onto Roadi.
Working other sides of the same show? See Roadi for venues, talent buyers, promoters, and indie bands.
Run your festival from one place next year.
Request beta access and we will walk your festival through Roadi, from submissions to settlement.